Services

Conference and Event Organising

Here is a list of services we can offer you:

 

  • Programme Assistance - including Abstract collection
  • Finances - budgets, financial advice and management
  • Online registration - with 24/7 online access & credit card processing
  • Conference Website - designed with your branding
  • Venue and Catering - selected and arranged with your budget in mind
Absolutely Organised
  • Sponsorship - approached and managed in a profession manner
  • Trade exhibition and displays - allocation of space and contracting suppliers
  • Nametags and tickets - prepared and provided with logos and artwork
  • Accommodation - selections offered and bookings made
  • Accompanying Persons Programme - ideas, arrangements and bookings
  • Field Trips and Excursions - assistance with travel, catering and bookings
  • Special Social functions - organising dinners, BBQ and icebreakers
Absolutely Organised
  • Bags and Satchels - sourcing any variety of bag/satchel and conference merchandise
  • Book of Abstracts / Conference Handbook - arrange the collation & design of conference handbooks
  • Secretariat - Prepare agendas, attend meetings and take minutes is an essential part of the planning process
  • On the day - staff a full time registration and information desk and provide back up to the convenor and manage the event from start to finish
Absolutely Organised

Registration Processing and Management

If you just want assistance with managing the registrations only we can be contracted to do just that. We offer a registration process that is quick and easy to use which is designed specifically for your event. It is built so that it seamlessly integrates with your website (or we can build one for you) and it offers 24/7 online access for your delegates/members. Online payments are securely managed and once-entered data can be used for nametags, tickets and a huge variety of reports.

This system can be used for conferences, seminars, reunions or any event that requires an RSVP! This service can be offered as a standalone service for your event or in conjunction with our organising services.

We can:

 Absolutely Organised
  • Collect whatever registrant data you regard to be critical
  • Accept registrations online and direct mail
  • Build dynamic, multi-track, multi-session registration options
  • Pre-populate forms to speed up registration
  • Promote your events on branded event websites
  • Create custom name badges, tickets and mailing labels
  • Allow registrants to upload their abstracts and choose their sessions
  • Register, modify, cancel and refund attendees—or allow registrants to do this themselves
  • Upload and display documents such as exhibitor rules, brochures or trade show layout maps
  • Activate automated wait list function to limit capacity to the event or to particular sessions
  • Allow a user to register a group of registrants at one time to streamline the event registration process
  • Utilize HTML editors to easily customize web-based forms with graphics and logos to match organisational branding

Association Secretariat / Membership Management

If the administration of your association, society or institute has outgrown what you can manage on a voluntary basis we can offer the following solutions:

 

  • Secretariat / administration
    Including: full office facilities, first point of contact for members, agendas and minutes for the committee
  • Membership Management
    Including: maintaining an online membership database, processing payments and new memberships; preparing membership reports and statistics
  • Communications
    Including drafting and emailing electronic newsletters, emailing and posting to members
  • Conference
    Taking advantage of the administrators knowledge of the membership alongside the conference organising experience
  • Promotion, sales, sponsorship and other tasks
    Including: sale of publications, production of promotional material, procedure manuals and other projects as they arise
Absolutely Organised Absolutely Organised